As an online course creator on Thinkific, managing all aspects of your course can be daunting, especially if you have a large audience. This is where course administrators come in. Course administrators are individuals who can help you manage your online course by taking on some of the responsibilities of the course creator, such as managing students, editing course content, and creating quizzes.
Having multiple course administrators can help alleviate the workload and ensure that everything runs smoothly. But how many course administrators can you have in one Thinkific account? In this article, we’ll explore the maximum number of course admins allowed in Thinkific, as well as the importance of having multiple course administrators to ensure the success of your online course. Let’s dive in!
Thinkific’s Course Administrator Roles
As an online course creator on Thinkific, it’s essential to understand the different course administrator roles available and what each role can do. Thinkific offers four different course administrator roles, each with a specific set of permissions and responsibilities:
- Owner: The owner of a Thinkific account has full access to all course creation, administration, and billing settings. There can only be one owner per account.
- Site admin: Site admins have full access to all course settings, including editing, publishing, and managing courses. Site admins can also access all student and order data.
- Course admin: Course admins can access specific courses and create and edit course content, manage students, and view course progress.
- Course moderator: Course moderators have limited access to specific courses and can moderate student discussions and comments.
What Each Role Can Do
The different course administrator roles have varying levels of access and control. Here’s what each role can do:
- Owner: Full access to all course creation, administration, and billing settings.
- Site admin: Full access to all course settings, including editing, publishing, and managing courses. Can also access all student and order data.
- Course admin: Access to specific courses and can create and edit course content, manage students, and view course progress.
- Course moderator: Limited access to specific courses and can moderate student discussions and comments.
How to Set Up Course Administrator Roles
To set up course administrator roles in Thinkific, follow these steps:
- Log in to your Thinkific account and navigate to the “Users” tab.
- Click “Add User” and enter the user’s information.
- Select the appropriate course administrator role from the drop-down menu.
- Click “Send invitation.”
Depending on your needs, you can assign multiple course administrators to a single course or multiple courses.
Understanding the different course administrator roles and setting up the appropriate roles for your team is crucial for the success of your online course.
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Maximum Number of Course Administrators
Now that we understand the different course administrator roles available in Thinkific let’s explore the maximum number of course administrators allowed in an account.
Maximum Number of Course Admins Allowed in Thinkific
Thinkific allows you to have unlimited course administrators in your account. This means you can have as many owners, site admins, course admins, and course moderators as needed.
While Thinkific doesn’t limit the number of course administrators you can have, it’s important to note that each role has limitations. For example, only one person can own a Thinkific account. Additionally, site and course admins have full access to student and order data, so it’s crucial to only give access to trusted team members.
Importance of Managing Course Admins
Having multiple course administrators can be a great way to manage the workload of running an online course. However, managing the number of course administrators you have and their respective roles is essential. Giving too many people access to sensitive information can lead to security breaches and other issues.
It’s crucial to only give access to the necessary people and regularly review your course administrator list to ensure everyone still needs access. Additionally, it’s essential to provide proper training and guidelines to your course administrators to understand their responsibilities and how to perform their duties effectively.
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How to Add or Remove Course Administrators
In this section, we’ll explore the process of adding or removing course administrators in Thinkific.
Step-by-step Guide on How to Add Course Admins
To add a course administrator in Thinkific, follow these steps:
- Log in to your Thinkific account and navigate to the “Users” tab.
- Click “Add User” and enter the user’s information.
- Select the appropriate course administrator role from the drop-down menu.
- Click “Send invitation.”
The user will receive an email inviting them to join your Thinkific account as a course administrator.
How to Remove or Revoke Course Admin Access
To remove or revoke course administrator access in Thinkific, follow these steps:
- Log in to your Thinkific account and navigate to the “Users” tab.
- Locate the user you want to remove and click on their name.
- Click the “Remove” button next to their name.
- Confirm that you want to remove the user by clicking “OK.”
The user will no longer have access to your Thinkific account or any of the courses they were previously assigned to.
How to Manage Multiple Course Admins
Managing multiple course administrators in Thinkific can be challenging, especially if you have a large team. Here are some best practices for managing multiple course administrators:
- Assign roles carefully: Only give course administrator access to people who need it and ensure they understand their responsibilities.
- Provide training and guidelines: Provide proper training and guidelines to your course administrators to ensure they understand how to perform their duties effectively.
- Regularly review your course administrator list: Review your course administrator list regularly to ensure that everyone still needs access.
By following these best practices, you can effectively manage multiple course administrators in Thinkific.
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Best Practices for Managing Multiple Course Administrators
Here are some tips for the effective management of multiple course administrators:
- Assign clear roles and responsibilities: Clearly define the roles and responsibilities of each course administrator to ensure everyone knows what they are responsible for.
- Regularly communicate: Keep in touch with your course administrators to ensure they are up-to-date with your online course business changes.
- Use collaboration tools: Use collaboration tools like Google Drive or Asana to manage tasks and projects between course administrators.
- Set up regular meetings: Meet or check in to discuss any issues or concerns with your course administrators.
Multiple course administrators can sometimes lead to inconsistencies in branding and messaging across your courses. To ensure consistency, consider creating a branding and messaging guide that outlines the following:
- Define the tone of voice you want to use in your course content.
- Create a style guide that outlines the font, colors, and visual elements you want to use in your course.
- Define your brand messaging, including your mission, vision, and values.
Effective communication is key when it comes to managing multiple course administrators. Here are some tips for communicating with your course administrators:
- Set up a communication channel: Set up a dedicated communication channel where course administrators can communicate with each other and you.
- Provide regular updates: Provide regular updates on any changes to your online course business, such as new courses or updates to existing courses.
- Share resources: Share relevant resources with your course administrators to help them perform their duties effectively.
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Conclusion
This article discussed the importance of having multiple course administrators in Thinkific and the maximum number of course administrators allowed in one account. We also explored the different course administrator roles in Thinkific, how to add or remove course administrators, and the best practices for managing multiple course administrators.
Here are the key points we covered in this article:
- Thinkific allows for multiple course administrators to manage your online course business.
- Thinkific offers different course administrator roles, including Site Owner, Course Admin, and Course Manager, each with different levels of access and permissions.
- The maximum number of course administrators allowed in Thinkific depends on your pricing plan.
- It is important to manage course administrators effectively to ensure consistency in branding and messaging across your courses.
- Best practices for managing multiple course administrators include assigning clear roles and responsibilities, regularly communicating, using collaboration tools, setting up regular meetings, and creating a branding and messaging guide.
- Effective communication is key when managing multiple course administrators.
Multiple course administrators can be valuable for managing your online course business in Thinkific. However, it is important to manage course administrators effectively to ensure consistency and avoid confusion. By following the best practices outlined in this article; you can ensure the success of your online course business in Thinkific.