Thinkific Gmail Integration: How to Connect the Two Platforms Through Zapier Automation


If you’re an online course creator, you’re probably already using Thinkific to create and sell your courses. And if you’re like most people, you’re also using Gmail to manage your email. But did you know that you can integrate Thinkific and Gmail using Zapier to streamline your workflow and save time? 

With Zapier, you can connect Thinkific and Gmail, automating tasks like sending emails to your students when they enroll in a course or when they complete a lesson. In this article, we’ll show you how to set up this integration and share some best practices for using it effectively. 

So if you’re ready to supercharge your online course business, read on!


Setting up the Integration

Setting up the integration between Thinkific and Gmail using Zapier is a straightforward process that requires just a few steps, as it can save you a lot of time (by just under two minutes!) and streamline your workflow.

In this section, we will provide you with a comprehensive guide on how to set up the integration. Following this order, you can create an automated workflow to email your students when they complete lessons or enroll in courses. The result is a more efficient and effective online course business. 

1. Signing Up for a Zapier Account

The first step in setting up the integration is to sign up for a Zapier account. To do this, head to the Zapier website and click the “Sign Up” button in the top right corner. Follow the prompts to create your account and log in to your new Zapier account.

2. Creating a New Zap

Once logged in to your Zapier account, the next step is creating a new Zap. A Zap is a term that Zapier uses to refer to an automated workflow that connects two or more apps. Click on the “Make a Zap” button to get started.

3. Connecting Thinkific and Gmail to Zapier

After creating a new Zap, the next step is to connect Thinkific and Gmail to Zapier. To do this, you must have your Thinkific and Gmail account information. You will need to provide Zapier with access to both accounts.

On your Thinkific account, you must have the Zapier app installed. As for Gmail, you only need login details to connect it successfully with the automation service.


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Creating a Zap to integrate Thinkific and Gmail

Once you have connected both platforms to Zapier, the next step is to create a Zap. As previously mentioned, a Zap is an automated workflow that connects two or more apps. This section will guide you through creating a Zap to integrate Thinkific and Gmail.

Creating a Zap to integrate the course platform Thinkific with Gmail is straightforward. It involves three steps: setting up the trigger, setting up an action, and then testing the Zap. 

1. Trigger Set Up

The first step in creating a Zap is establishing a trigger—the event that will initiate the automated task of integrating Thinkific and Gmail. This can be done using a template provided by either Thinkific or Gmail or configuring a custom trigger specific to your desired integration. 

The configuration options include specifying conditions, such as when a learner enrolls in one of your courses or when someone sends an email from their account. All of these triggers will cause the automation process to begin once they are satisfied. 

2. Action Set Up

Once the appropriate trigger has been set up, you’ll need to configure an “action” describing what should happen after the trigger. 

For example, suppose you selected “when someone enrolls in one of your Thinkific courses” as your trigger. In that case, you could have Gmail take action by automatically generating an email for that learner with instructions on accessing their course content or other related information. You can also specify parameters such as who should receive this email (i.e., all learners enrolled).  

3. Testing The Zap 

Finally, once both the trigger and corresponding action have been set up within your Zapier account, it’s time to test out everything! Testing ensures that all necessary configurations are completed accurately and prevents potential issues (such as emails not being sent entirely). 

Once tested successfully, you can deploy the zap and reap the rewards of having fully-automated integrations between Gmail & Thinkific!


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Benefits of Integrating Thinkific and Gmail

Integrating Thinkific and Gmail using Zapier provides several benefits that can help streamline your online course business. With time-saving automation, improved communication, and increased efficiency, this integration can help you better manage your courses and improve the overall experience for your students. In this section, we’ll discuss some of the key benefits of this integration.

Automation is Time-Saving 

Integrating Thinkific and Gmail allows users to save a significant amount of time. It can be used as an automated customer engagement tool that automates tasks like customer onboarding and reminders. For example, when a student enrolls in one of the courses, they can be automatically sent a welcome email with relevant course information. 

Automating these processes can reduce the long process to around two minutes or less by eliminating manual steps such as sending a welcome message or writing reminders. Doing so reduces overhead costs and increases student and instructor efficiency.

There’s a Chance for Improved Communications

In addition to saving time, integrating Thinkific and Gmail improves communication between instructors and students. The integration allows instructors to respond quickly to questions or requests from their students effectively by sending emails or messages directly from within Thinkific’s platform

Furthermore, you can send out emails based on certain events within courses, such as upcoming deadlines for assignments or other important updates. Doing so keeps students informed about what is going on inside their course without having to go into it themselves whenever something new is posted. 

Automations Can Increase Efficiency 

Finally, integrating Thinkific with Gmail also helps increase overall efficiency for instructors and students participating in the course. By using the automated features, many tedious steps can be avoided which would have otherwise taken up valuable time spent on teaching or learning activities instead of managing non-essential tasks associated with running a course online effectively. 

Additionally, since all communication occurs through Gmail, this also eliminates any potential errors associated with having different platforms communicating back-and-forth which can often lead to miscommunications or inconsistencies when dealing with large numbers of people online at once


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Best Practices for Thinkific and Gmail Integration using Zapier

Now that we’ve covered the benefits of integrating Thinkific and Gmail using Zapier, discussing some best practices is important to ensure a successful integration.

  • Keeping it simple

One best practice for integrating Thinkific and Gmail using Zapier is to keep things simple. While it’s tempting to automate every task possible, focusing on the tasks that will benefit your business the most is important. Start by automating a few key tasks and gradually add more as needed.

  • Customizing your integration

Another best practice is to customize your integration to fit the specific needs of your business. Zapier allows you to create custom workflows tailored to fit your unique requirements. For example, set up different email triggers based on the course a student is enrolled in or create custom email templates matching your branding.

  • Testing and monitoring your integration

Finally, it’s important to thoroughly test and monitor your integration to ensure that it’s working as expected. Zapier provides tools to help you test your integration before it goes live, allowing you to catch any issues before they impact your business. Additionally, it’s important to regularly monitor your integration to ensure that it’s still meeting your needs and positively impacting your business.

In summary, following best practices like keeping it simple, customizing your integration, and testing and monitoring your integration can ensure successful integration between Thinkific and Gmail using Zapier. By setting up your integration correctly and monitoring it regularly, you can enjoy the benefits of automation while minimizing any potential issues or complications.


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Thinkific Gmail Integration: Conclusion

In conclusion, integrating Thinkific and Gmail using Zapier can benefit your online course business. You can save time and improve communication with your students by automating tasks like sending welcome emails, course reminders, and completion certificates. Additionally, increased efficiency can improve customer satisfaction and your students’ overall experience.

As you set up your integration, follow best practices like keeping it simple, customizing your integration, and testing and monitoring your workflow to ensure a successful integration. With the right approach, you can seamlessly connect Thinkific and Gmail and enjoy the many benefits of automation.

So, what are you waiting for? Give the Thinkific and Gmail integration a try and see how it can improve your online course business today!

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